Styles in MS Word – A Jing Video

I’m attending the PBWorks Camp for teachers, and this is my homework for my second week, a screencast made using Jing on how Styles in MS Word can help in writing long pieces such as academic papers or business reports:
2009-07-02_1211
I re-did this a number of times, dealing with –

  • fitting what I wanted to say to the time available
    • figuring out what to leave out
    • making sure my set-up worked
  • reducing the size of my Word screen so I could fit everything into a smaller frame
  • stumbling while I was recording

I really like learning from screen captures myself, so I enjoyed creating one

A Little Learning is …

a dang’rous thing”, at least according to Alexander Pope. He declared that we should “Drink deep or taste not the Pierian Spring.” I, however, think a little learning is a wondrous thing; it can addict you to drinking deep at the Pierian Spring, that is, at wanting to know more and how to do more.

This post is part of a carnival of blog posts hosted at Dave’s Whiteboard. To drink deep at this particular Pierian Spring, check out http://www.daveswhiteboard.com/archives/1724.

Daves Whiteboard / Carnival
Dave's Whiteboard / Carnival

Little Learnings – a Bit at a Time, as Needed

I came to the digital world initially with fear and reluctance at a time when those who knew how the technology worked were seen as the digital specialists. People with a communication background who were enthralled by the communication possibilities offered by the digital world (as I came to be) were invisible to those looking for web expertise. When I was told that part of my writing course would include introducing my students to MSWord, back in the 1990s, I began to look around my college for help because I realized that I couldn’t ask my husband, as I did at home, to come into my classroom (a computer lab) and open and set up the program for me. Besides, he preferred Word Perfect.

So when my college offered half day courses in various computer aspects, I signed up. I took many of the courses, (Word I, II, & III, Web Browser I, II, III, & IV) many times. (My working memory has always been a bit wonky; I need a lot of repetition and/but I get bored easily. Bit of a problem sometimes;->)

I bought books on MSWord and tried to sort out what would be useful for my students. I couldn’t figure out how to figure out stuff in the books. What the @#$%, for example, was this thing that had “Normal” written in it? And why would anyone want to use a “View” called “Outline”? Meanwhile, in my writing classroom where I was ?teaching? students how to use Word for their essays, something interesting was happening. Some of my students were telling their friends, and sometimes even me, some things that could be done using Word. One taught me about Styles and Tables of Content. Wa-HOOOO! (Sometimes translated as “eureka”!)

2009 Version of MS Words Styles
2009 Version of MS Word's Styles

While I didn’t totally depend on the kindnesses of students, I was encouraging social learning in my classrooms, not just because it was a trendy pedagogical approach, but because it helped me where I worked! I was learning from my students that the trendy pedagogical approach of group work was highly effective for teaching writing and computer use, and that it was highly effective for my own learning. They learned how to use a word-processor to make their own writing easier to revise and edit; I learned various aspects of word-processing that I was responsible for teaching, and that I could also use in my own writing tasks.

I was shanghaied onto a PD committee to introduce other professors to the web and other things digital. I knew that I didn’t know enough to be on it, but I was crafty enough to know there would be people on it I could learn from. I attended religiously. There was a woman my age, (shall we say “mature”) who taught humanities subjects and was not a computer programmer or technician, but knew so much about the web’s technical aspects! She had her own website hosted on our college’s server. I was filled with admiration for the way she dressed, and for her knowledge and ability in the digital world. I decided (unconsciously) to take her as my role model. After all, she wasn’t young, male, or a computer programmer, so maybe I could learn more digital stuff and be more like her.

When I tried to learn more, for example HTML code, so I could have my very own website, (hosted on my college’s sever) I was frustrated. I heard about “WYSIWYG” software for creating websites and I was intrigued. A little learning (people can put up websites without learning HTML code because there’s software that lets you do it based on how it looks!) made me hungry to learn how to do this thing that was easier than learning HTML code. (Although I had memorized <b>bold</b> and its companion <i>italics</i>.)

I took weekend courses in this WYSIWYG software, where we followed detailed instructions so we all could produce identical web sites, presumably based on the learning theory that if we followed instructions once, we would know how to use the software. (Did I mention my wonky working memory?) I learned enough to go out searching for easier WYSIWYG software and found Netscapes’s Composer. I was thrilled and excited; I could figure out (with the help of a website put up by a female professor whose name is lost in the mists of my memory) how to put together a web site, and I did, individual link by individual link.

My First Website, made with Netscapes Composer
My First Website, made with Netscapes Composer

A little

  • employment-forced,
  • employment-aided, and
  • social

learning had moved me along, and also taught me how much more there was to learn, and started a dangerous ;-> addiction.

(A young writer I coach likes to say, in square brackets, at points in her novel draft, “much happens here”.)

[MUCH HAPPENS HERE]

So my awareness of

  • how much I am a social learner and
  • how manuals and books only work for me after I already know something and
  • how important the web is to human communication (more than the printing press, even!)

has led me to

  • blog and
  • join Facebook and
  • Twitter.

Through blogging and Bloglines I have encountered some people repeatedly, most of whom I’ve never met f2f, but I feel like I know them. Some of them have commented on some of my blog posts and/or “friended” me on Facebook and occasional messages between us – usually connected with education and the web – have made them feel like colleagues – and I need colleagues now that I teach only part-time, and yet still hunger for fellow learners in this rapidly changing communications world. Many of these colleagues I follow on Twitter, and recognize their icons.

Ah Twitter, that time-sink and/or valuable resource, that place for sharing treasures, over-sharing quotidian detritus, and just plain bitching complaining!

So I was again searching for the perfect WordPress template for my edublog (this one) and I found it, except that the body was in serif font! I can’t stand serif font, except on paper, and even there, not so much. I NEED Lucida Grande, or at least some kind of sans serif. (Good audience-aware web design, IMHO, requires sans serif on screens because it’s easier on our eyes.) I poked around and figured out that for U.S. $15.00, I could get an upgrade that would allow me to alter the CSS. (Did I mention how little I know about HTML? Even more about CSS.) I had poked around on Google and found out the definition of CSS and it sounded … interesting. So I used PayPal and got the upgrade. But I couldn’t figure out how to make it work. I tried. I searched and found out more. I even read the FAQs and tutorials. For a break, I opened my TweetDeck and  … complained.

I got a direct message from one of my web colleagues inviting a phone call, called, talked for a long time with both of us looking at both our blogs’ backends (really – not a rude thing at all;->). Eventually, after much help from the phone call  and another book (WordPress for Dummies) I got the sans serif font I wanted in the body of my blog – as you can see!

When I boasted in a later Tweet, I got the kind of feedback I most value –

Feedback on Using CSS to Change My Font
Feedback on Using CSS to Change My Font

Thanks so much Dave!

And when I later got a request for a post for Dave’s Carnival –

Daves Carnival
Dave's Carnival

I was delighted for this inspiration, this opportunity to look at the cascading impact of each bit of little learning, and the generosity of digital colleagues!

So, what’s my point? My point is that real tasks and social colleagues, whether coffee line-up or digitally based, move a little learning into into a deep enough draught at the Pierian Spring, so that we

behold with strange surprise
New distant scenes of endless science rise!

The more we learn, the more we see there is yet more to learn, one small real task and consequent social encounter at a time.

Generating a Table of Figures

I enjoy playing with new applications, and I enjoy figuring out how to use them to accomplish tasks. My previous post was a screencast showing how to automatically generate a Table of Contents, something that is very easy once you see the steps. This post is focussed on how to automatically generate a Table of Figures.

If you, or someone you are supervising, are creating a document, chances are, it will have some visual content. If it’s just clipart used to amuse, you can ignore this, but if you are inserting pictures that help communicate the meaning, you should always add a caption to help the readers notice what you want them to see. Luckily, this is a step that contributes to automatically generating a Table of Figures, as you can see in the embedded screencast below:

What I find especially fun is using, and learning, software that is new to me, while creating a screencast about an aspect of Word that is very useful, and not that well known.It’s a twofer – I learn and others learn;->

iShowU, Bliptv, & Tables of Content in Word

I have just had a fun couple of hours making and uploading my first screencast, just under 5 minutes long. You can see the results here:

I have found many people don’t know how to use Styles in MSWord, and many other word-processing applications, to automatically generate a Table of Contents. I think this is a wonderful time and work saver, and have frequently given workshops on how to use it.

I discovered iShowU ($20,00 U.S.) and Bliptv (free) through LizBdavis’s excellent Introduction to Twitterhttp://lizbdavis.blip.tv/file/614017/ My first venture into screencasting shows that I need to learn more, but also that it’s very easy to use.